TERMS OF SERVICE & REFUNDS
Welcome to Art Camp 504! We're thrilled to have you join our community of young artists. Before you begin, please read these Terms of Service carefully. By participating in classes, you agree to abide by these terms.
COMMUNITY NORMS:
We treat our classmates and instructors with kindness and respect.
We are calm and focused while working inside our art studio
We keep our art studio organized and tidy, and we all help each other clean up
We use conflict resolution strategies to solve our problems with words
We raise our hands to talk during whole group lessons and listen attentively when the teacher is giving instructions
We are mindful about sharing and not wasting art supplies. We use art materials and tools appropriately
BEHAVIOR EXPECTATIONS:
Our community is a supportive space that offers a lot of freedom and agency for students. Neurodivergent students do very well in our learning environment. However, we expect all students to follow our behavior expectations. We do not have the resources to provide one on one behavior support for students with higher needs. Students that require teachers to repeatedly stop instruction to manage behavior, and are disruptive to the learning of others, will be removed from the program after a series of consequences. We do not issue refunds for behavior infractions.
WHAT BEHAVIORS ARE NOT ALLOWED IN OUR COMMUNITY?
Curse Words and Hurtful Language: Anything said to intentionally make another person feel bad. If it makes you feel sad in your heart, don’t say it.
Bullying, Discrimination, any form of Harassment: Intentionally making someone feel bad over and over through mean words, threats or violence
Physical or Verbal Violence: Hitting, punching, kicking, pinching, throwing objects, yelling, stomping
BEHAVIOR CONSEQUENCES - Summer & Holiday Camps:
Verbal Reminder: Reminder of Community Norms, apologize for you actions
Time Out: If the behavior continues, you will apologize and sit in Time Out for 10 minutes.
Parent Phone Call and Time Out: If the behavior continues, you will speak to your parents on the phone. You will apologize and sit in Time Out for 15 minutes.
Removal from Camp for the Day: If the behavior still continues, your parents will take you home early from camp. If they are not available to pick you up, you will sit in Time Out for the remainder of the activity
Removal from Camp for the Week: If you return to camp the next day and are still acting inappropriately, you will be sent home from camp for the rest of the week. Students are welcome to return to camp the following season. We understand that sometimes students aren’t ready and need behavior support before returning.
BEHAVIOR CONSEQUENCES - After School Classes:
Verbal Reminder: Reminder of Community Norms, apologize for you actions
Time Out: If the behavior continues, you will apologize and sit in Time Out for 10 minutes.
Parent Phone Call and Time Out: If the behavior continues, you will speak to your parents on the phone. You will apologize and sit in Time Out for 15 minutes.
Removal from Class for the Day: If the behavior still continues, your parents will take you home early from class. If they are not available to pick you up, you will sit in Time Out for the remainder of the class
One Week Suspension: If you return to camp the next week and are still acting inappropriately, you will be sent home from class and will have a one week suspension to reflect on your behavior.
Removal from Class for the Semester: If you return to class after your suspension and are still acting inappropriately, you will be removed from the program for the remainder of the semester. Students are welcome to return to camp the following year. We understand that sometimes students aren’t ready and need behavior support before returning.
PHOTO RELEASE:
Art Camp 504 may photograph or record camp activities for promotional purposes including but not limited to brochures, websites, social media platforms, and advertisements. By participating, parents or guardians grant us permission to use images or recordings of their child for these purposes.
Parents may opt-out of the photo release by emailing info@artcamp504.org.
FIELD TRIPS:
Our campers at the Tigermen Den take daily walking trips to Markey Park and Clouet Gardens. Students that don’t want to play outside are welcome to stay at the Tigermen Den with a teacher for free play / independent art projects.
❖ Clouet Gardens - 710 Clouet St, across the street from camp
❖ Markey Park - 3301 Royal St, two block walk from camp
ELECTRONICS:
We allow electronics for educational purposes such as finding reference photos, filming, animation, 3d modeling, graphic design, etc. Electronics are only used during guided digital media classes, supervised by teachers at all times. We limit electronics use to one class period per day.
If a student uses their device for watching videos, playing games or texting friends, it will be taken away and returned at dismissal. If this continues to be an issue, the student will not be allowed to use electronics at camp.
Campers may text their family during lunch, but phones then must be put away. Campers are allowed to use their devices during aftercare, though we encourage them to play games and make art with the other students during that time. We are not responsible for any electronics lost or damaged.
LIABILITY WAIVER:
While we take every precaution to ensure the safety of our campers, participation in our summer camp involves inherent risks.
Parents or guardians agree to waive any claims against our organization, its staff, volunteers, or affiliates for injury, loss, or damage arising from participation in the summer camp. These Terms of Service are governed by the laws of Louisiana. Any disputes arising from or relating to these terms shall be resolved through arbitration in accordance with the rules of Louisiana.
REFUND POLICY
SUMMER CAMPS:
Registration includes a $50 non refundable deposit per week. If you cancel before March 1st, we will issue you a full refund minus deposit. If you cancel before May 1st, we will issue you 50% refund minus deposit. Camp is non refundable after May 1st. Non refunded tuition goes towards our scholarship program, providing income based financial aid.
HOLIDAY CAMPS:
Registration includes a $50 non refundable deposit per camp. If you cancel 15 or more days before camp is scheduled to start, we will issue you a full refund minus the deposit. If you cancel 15 - 8 days before, you will receive a 50% refund minus the deposit. Camp is non refundable 7 days prior to the start date.
AFTER SCHOOL / VIRTUAL:
After school and virtual classes follow the same refund schedule as Holiday Camps. If an after school or virtual class hasn’t met our minimum (four students) one week before the start date, you will receive an email alert. The start date will be postponed one week and you will receive a refund of $30 for the first class. If the class has still not met enrollment the following week, we will postpone the start date three weeks and issue refunds for those dates. Students may switch to a different class or receive a full refund when classes are postponed.
We provide refund exceptions on a case by case basis, contact community@artcamp504.org with questions.
after school substitutes:
If an after school teacher calls out 48 hours in advance, we will have another Art Camp 504 teacher lead the class. If a teacher calls out less than 48 hours before class is scheduled to start, and we are not able to find a suitable substitute, we will cancel the class and schedule a make up class OR issue you a $30 refund.
Diversity and Inclusion Statement:
At Art Camp 504, we believe that art thrives in an environment that celebrates diversity and embraces inclusivity. We are committed to fostering a creative community that values and respects the unique perspectives, experiences, and identities of all individuals.
We strive to create an environment where people from all backgrounds, cultures, ethnicities, genders, sexual orientations, abilities, and socioeconomic statuses feel welcome, heard, and valued. We recognize that diversity enriches our artistic endeavors, fuels innovation, and enhances the vibrancy of our programs and initiatives.
Through our commitment to diversity and inclusion, we aim to break down barriers, challenge stereotypes, and promote equity within the arts. We actively seek to amplify underrepresented voices, provide opportunities for marginalized groups, and create platforms for dialogue and collaboration across diverse communities.
We are dedicated to ensuring that our organization reflects the diversity of the world we live in and that our programs are accessible and inclusive to all. By embracing diversity and inclusion, we not only strengthen our artistic community but also contribute to a more equitable and compassionate society.